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Using Quick Actions is a great way to perform the most commonly used actions in Outlook. The Quick Actions toolbar can be found on the Home tab. You can customize existing templates to create your own Quick Actions by naming them and choosing the actions you want. Then, you can save them to your toolbar or to hotkeys.

Message recall

Message recall in OUTLOOK 365 allows you to send a message to another person. You can do this by double-clicking the message in the recipient’s Inbox, and then clicking the button labeled “Recall This Message.” To send the message, you need to make sure the recipient hasn’t read it yet. If it has, you can set up a rule that will redirect the message to a new recipient if the recipient doesn’t open it.

Another useful tool for message recall is the Recall This Message button, which lets you delete all the copies of the message that you have received. This feature also lets you delete unread copies of messages. It is a great way to ensure that you don’t miss any important messages.

Once you’ve selected the email you want to recall, you can choose to delete it, or you can choose to send it again. Outlook will then notify you of the results for all recipients. This method is especially useful if you’ve sent a lot of emails in the past few days.

Message recall in Outlook works only if the recipient is using an Outlook client to read emails. It won’t work on other email systems, including web-based Outlook for Mac. Additionally, the original message must arrive in the recipient’s Inbox folder before you can recall it. Also, it must be unread, or else the recall process won’t work.

Focused Inbox

Focused Inbox is a feature in Microsoft 365 email. By default, it’s enabled. It’s useful because it can help you stay organized and avoid missing emails. This tool allows you to manage your inbox in two ways: by moving important messages to the Focused Inbox, or moving less important ones to Other folders.

Focused Inbox divides your email into two tabs: “Important” and “Everything else.” Outlook will learn which emails are important and which ones aren’t. Then, you can right-click on emails and designate them as Focused or “Other.” Focused Inbox will not delete the email, but it will help you to reduce the email clutter.

Focused Inbox is a very handy tool in Outlook. It separates your inbox into “Focussed” and “Other” tabs, so you can focus your time on emails that need your immediate attention. Once you’ve organized your inbox in this way, you’ll find it easier to manage your emails and focus on the most important tasks.

Quick Parts are text templates you can use to automate the process of responding to repetitive emails. Quick Parts can be saved in the Quick Part Gallery and added to any email. By right-clicking an email message, the user can choose a category, and then click OK. This way, the user won’t have to spend hours organizing an inbox full of emails.

Color categories

One of the most effective ways to stay organized in Outlook is to color-code your email categories. This will save you from digging through your inbox and wasting time looking for specific email types. It will also help you stay organized with your contacts, notes, and appointments. Color-coding your emails also makes it easy to find important documents and tasks quickly. Another Outlook organization tip is to use Quick Steps, a feature that will eliminate hours of tedious inbox organization. This feature includes multiple automations that will automatically categorize the items in your inbox based on their color.

To create a new category, open the Categorize option on the Outlook Home tab. Then, click on the All Categories drop-down menu. Select a category, enter a name, and choose a shortcut key. Click OK. The dialog box will close after you create a new category. You can also rename an existing category by selecting it and clicking on the “Edit” button.

Using color categories in Outlook is especially helpful for people who are color-blind. The new version of the software has color-coded color categories and has updated color names for them. You can also use the color-coded labels to label your items in Outlook.


One of the easiest ways to organize your Outlook inbox is by using folders. These are essentially tags that you apply to your emails. Outlook also lets you create rules to automatically sort emails based on tags. For example, you can set up a rule to move all emails with a particular tag to a specific folder.

Another way to organize your emails is by assigning tasks. Emails that require a response can be assigned as a task and forwarded. You can also delete emails with task assignments, or move them to a separate folder. This will free up space in your Inbox for more important emails.

Another way to organize your messages is to use a Focused Inbox in Outlook. This option will separate your messages by type, project, and contact group. This way, you can easily find messages based on their importance. Then, you can quickly respond to them. This way, you’ll be less distracted by multiple messages at once.

Another way to organize your messages is by setting up rules in Outlook. You can set up rules by right-clicking an email and selecting “Move”. These rules will move messages into folders based on criteria. For example, if an email is sent to your home address, you can set up a rule that will automatically move it to a folder that you designate. Those rules will automatically filter out messages that are not required to be read.

Exporting data

Whether you are transferring your Outlook data to another server or importing your data into a new email program, there are some organization tips that can help you achieve this goal. First of all, you must maintain the hierarchy of your PST files so that they can be accessed easily. This will keep you from experiencing any interruptions in your workflow.

To export Outlook data, open the Import and Export Wizard. Select “Outlook calendar” in the Export window. You will need to enter the dates for which you want to export your data. When you export the data, Outlook will create individual occurrences for each date. After that, you can move the data to an Excel file.

You can also choose to export your data to an existing.pst file. When selecting this option, make sure to choose “Replace duplicate items with items exported” as the default. Otherwise, you will have to enter a new file name before clicking OK. If you have an existing.pst file, you can choose to import that data into another.